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Glossary for Tracker Document Imaging

  1. Annotations: Notes, highlights, redactions added to document image
  2. Archive: Retained as a permanent record.
  3. ASD: Administrative Services Department, responsible for project management.
  4. COIS: Computer Operations and Information Services, manages the application and serves as a liaison between the user departments and the development team.
  5. CCRC: Chancellor's Communications and Resource Center, original client, and functional owner.
  6. Chancellor's Office User Advisory Group (also known as the Focus Group): Representatives are analysts from each of the Chancellor's Office departments: the Chancellor, The Executive Vice Chancellor & Provost, Vice Chancellor-Administration, Vice Chancellor-Undergraduate Affairs, Associate Chancellor-Chief of Staff, Assistant Chancellor-Legal Affairs, Vice Chancellor-Research, Vice Provost-Academic Facilities, Vice Provost-Academic Affairs.
  7. CIO: Chancellor's Immediate Office, sponsor of CCRC Tracker
  8. Document ID: The unique identifier, generated by the system for each new document. Doc Id is searchable and attaches the Metadata to the Image ID.
  9. DPI: Dots per inch, a measure of scanning resolution.
  10. eTracker: Web application - allows viewing, searching, and routing.
  11. Finished Checkbox: Routing option to check that the user is finished with assigned action for the document.
  12. Image ID: The unique identifier of each image document created at scan time, that must be associated with a Document ID in the Metadata.
  13. Inbox: Mail is received for action and information items via an electronic Inbox.
  14. IST: Information Systems and Technology
  15. Metadata: Index of document content, used for search and retrieval
  16. OCR: Optical Character Recognition, scan function allows full-page conversion and text indexing for search and retrieval
  17. OPHS: Office of Protection of Human Subjects – client users SPO Tracker application
  18. Parent Document: In the Tracker system, the Document ID of the first document in each topic or category, used to create a logical folder of related documents.
  19. PDF: Portable Document Format, using Adobe Acrobat
  20. ppm: Pages per minute, a measure of scanning or printing throughput.
  21. Re-route: Workflow process for sending mail from one user to another
  22. Retention: Time period for disposition of records based on UC policy.
  23. Routing History: Electronic routing creates log entries in the workflow history file for each document.
  24. SPO: Sponsored Projects Office, functional owner of SPO Tracker.
  25. System Administrator: Non-technical interface between users and the system support functions. Administrator assigns access rights, creates/disables users and groups.
  26. Tracker: Originally built as a correspondence management and action Tracking system developed in 1990. Imaging was added in 1996 and workflow was added in 1999. Expanded to include web application, eTracker, in 2003.
  27. View: Allows user to View the Image


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